Course form

The course form appears once a course is selected.

It allows you to:

• to take note of essential information at a glance;
• specify the subject and resources (teacher, class or class part, room);
• know why a resource is not available in a slot (Diagnosis of a course);
• modify an occasional course in the weekly timetable;
• communicate with the teacher, students and/or their legal guardians.

Configuration

Choose the elements to be displayed in the course form

Course form, click on the button  to display the configuration window and select the information to be displayed. You can also display the course form in transparency.

 New  You can add the civil status for teachers and staff. You can also choose to display only the initial of the first name.

Display or hide the course form

In the menu My preferences > Display > General tick or un-tick Activate the course form.

Subject and resources

Specify the subject

 Prerequisite  The subject has been created in the list of subjects.

1. In the course form, double-click on Subject to be specified or on the designation of the subject if you want to modify the subject.
2. In the popup window, the proposed subjects comply with the defined constraints. It is interesting to:
   • tick Only the extracts if you have already extracted the concerned subjects in the list of subjects (Extract the data);
   • tick Teacher's subjects if you only want to display the subjects taught by the teacher (Subject);
   • group the subjects by the criterion of your choice: it makes for quick access to a subject in a long list.
3. Select the subject of the course.
4. Click on Validate.

Allocate a resource (teacher, public, room)

1. In the course form, hover over the type of resource to be allocated and click on the button .
2. In the popup window, the resources proposed are free (not occupied in another course) throughout the period of the course and complies with the defined constraints. The options allow you to reduce and sort the list to save time:
   • for all the resources: if you have extracted the resources in the list (Extract the data), you can find them by ticking Only the extracts;
   • for the teachers: you can restrain the list to Teachers of the subject or of the discipline; EDT only displays the teachers that have the subject in Teachable subjects or who have already been assigned to the courses of this subject (Subject);
   • for the classes; if the option Complies with the ETM of STSWEB is ticked. EDT only displays the classes that have the subject in their ETM (ETM (pre-incoming year));
   • choose a criterion in the drop-down menu Consolidate (per class, name…) to arrange the list in folding panes;
   • if you cannot find the resource that you are looking for and it is not occupied in the course’ slot, select With the constraints below and tick the options susceptible to impact it.
3. Select the resource to be allocated.
4. Click on Validate.

Directly assign a student

Customized timetable (ULIS, SAGPA, ETC.)

Replace a resource by another one

1. In the course form, hover over the resource to be replaced and click on the button .
2. Double-click on the new resource in the selection window and validate.

Remove a resource from a course

1. In the course form, hover over the resource to be deleted and click on the button .

Communication

When you communicate using the course form, the preselected recipients are those concerned by the course.

Send an e-mail

 Prerequisite  The e-mail addresses of the recipients are filled in.

1. In the course form, click on the button  in the course form, then choose  Send via e-mail.
2. In the popup window, tick the resources to whom you want to write. The teacher, students and their legal guardians are preselected.
3. Use the button Insert a rubric of the course to insert the variables that are automatically replaced during the sending. The variable «SummaryCourse» allows you to rapidly identify the concerned course.
4. In the same way as when you send an e-mail from the button  in the tool bar you can use a template, add a signature, attach a document, etc. (E-mail).
5. Click on Send the e-mail. 

Enter a memo in the course form

Memo (course form)