E-mail

According to the contents that you send by e-mail, commence by printing  (if it is a summary, timetable, etc.), send mail  (if it is a standard letter) or edit an e-mail  (if you want to write a message as you would from your messaging service).

The sending of e-mail is also available for the teachers connected in Teachers mode.

Precondition

Verify the connection parameters

E-mail dispatching parameters

Specify the e-mail addresses

E-mail address

Send a document/standard letter/e-mail

Send a document (summary, timetable, etc.) by e-mail

 Prerequisite  The recipients’ e-mail addresses must be specified.

1. In all the displays that can be printed (where the button  is active), select the recipients in the list on the left.
2. Click on the button  in the tool bar.
3. Select E-mail as Type of output.
4. Attach the document in PDF format (recommended) and/or insert it in the form of a *.png image in the e-mail body.
5. Just as for printing, choose the page layout, contents, etc.
6. In the tab E-mail parameters, enter an object, an introduction message and eventually insert a signature.
7. Click on Print/Send.
8. In the popup window, EDT proposes the printing of the documents for the recipients that do not have an e-mail address.

Send a standard letter by e-mail

 Prerequisite  The recipients’ e-mail addresses must be specified.

1. In all the displays where standard letters are available (where the button  is active, according to the display, directly select the recipients or absences, internships, etc.
2. Click on the button  in the tool bar.
3. Select E-mail as Type of output.
4. Attach the document in PDF format (recommended to retain the page layout) and/or insert the contents in the e-mail body.
5. Enter an object, introduction message and eventually insert a signature.
6. Choose the standard letter.
7. Click on Print/Send.
8. In the popup window, EDT proposes the printing of the documents for the recipients that do not have an e-mail address.

Note: depending on the display, you can send standard letters to different types of recipients.

Write an e-mail (and keep it as a template)

1. Go to the tab Timetable > Teachers/Staff >  List.
2. Select the recipients in the list.
3. Click on the button  in the tool bar.
4. In the popup window, click on the creation line on the left and enter a designation for this template.
5. You can:
   • attach a document;
   • format the text;
   • add a signature (E-mail signature).
6. Click on Send the e-mail.

Rapidly send an e-mail to everyone concerned by a course

Course form

Sending and tracking modalities

Add a recipient in carbon copy

1. Go to the wanted window:
   • the e-mail dispatching window,
   • the popup window after having clicked on the button Print/Send (in the case of standard letters  and documents ).
2. Tick Others among the Recipients.
3. In the popup window, enter the e-mail address of those who will receive a copy in the field Cc or Cci (Carbon Copy Invisible).

Place all the recipients in CCI for the mass mailings

1. Go to the menu Configuration > Configure the sending of e-mail for this workstation.
2. Click on the button  and tick Mask the addresses of the e-mail's recipients (Carbon Copy Invisible).

View e-mail that have been sent from the software

Sent e-mail is retained. Each user can view e-mail sent from their personal account as well as all e-mail sent from the institution account(s) for which they have access to.

1. Go to the tab Communication > E-mail > .
2. Select the account in the drop-down menu.
3. To find an e-mail, sort the list by clicking on the appropriate column title or use the button  on the top right of the list.
4. Select an e-mail to view its contents on the right.