Justification of an absence

Send a request for a justification

A standard letter Request a justification for an absence exists by default. You can modify it from the tab Communication > Mail >  Standard letters (Standard letter) .

1. Go to the tab Assiduity > Summary >  List of events.
2. Select the absences, for example all those with Motive not yet known.
3. Right-click and choose Sending mail.
4. In the popup window, choose the Type of output (Printer, PDF, E-mail).
5. Either the standard letters to be sent have already been specified or you click on To choose to identify them. The standard letter Request a justification for an absence can be sent to the students and/or parents) (Mail recipients).
6. Click on Print/E-mail.
7. In the popup window, fill in and format the e-mail (subject, message body and signature). You can also add other recipients by ticking Others.
8. Click on Send the e-mail. If the recipients do not have an e-mail address in HYPERPLANNING, beforehand you can tick Print a copy, then select Only to those who do not receive e-mail.

Note: if several absences concern the same student, a single letter is edited.

See how many times mail was sent for an absence

1. Go to the tab Assiduity > Summary >  List of events.
2. See the number in the column .

Save a justification (PDF, etc.)

1. Go to the tab Assiduity > Summary >  List of events.
2. Double-click in the column Attached documents.

Note: the size of the attached document must not exceed the specified limit in the menu Parameters > general parameters > Security.