Archive

An archive consists of a database and a set of related files (photos, standard letters, sent mail, attached documents). All the automatically created archives are  encrypted (*.archs ): to protect the  sensitive data, they can only be exploited by EDT. You can also generate archives in a * .zip format.

In Single-user version

Manually archive the base

1. Go to the menu File > Create an archive.
   • compressed (*.zip), the folder can be extracted and examined manually

   • encrypted (*.archs), no part of the folder can be read without the archive being  recovered in EDT.

2. In the popup window, indicate the base to be archived (if the case, the open base) and click on Open.
3. In the popup window, tick the linked files to be archived, then click on Save.

Open an archive

1. Go to the menu File, choose  Recover an archive > compressed (*.zip) or  encrypted (*.archs, *.sauvs) according to the choice you made during the archiving.
2. In the popup window, indicate the archive, then click on Open.
3. In the popup window, choose the folder where to decompress the archive and then click on Save.

Note: if you want to explore the folder corresponding to an encrypted archive, use the command File > Recover an archive > by only decrypting it to transform the encrypted archive designated *.archs into a compressed archive *.zip.

Configure the automatic archiving

1. Go to the menu Parameters > options > Safeguard and archiving.
2. Tick the option Activate base archiving, then specify the frequency or the time of the archiving, the files linked to the archive, the archive folder and the number of archives to be retained (if you keep 15 archives, at the 16th archiving, the 1st archive will be deleted).

In Network version

Manually archive the active base

 Prerequisite  You must login as an administrator.

1. Go to the menu File > Create an archive.
   • compressed (*.zip), the folder can be extracted and examined manually

   • encrypted (*.archs), no part of the folder can be read without the archive being  recovered in EDT.

2. You will be transferred to Exclusive Usage mode: once the modification conducted, remember to save and quit the Exclusive Usage mode (Exclusive Usage mode).
3. In the popup window, choose folder where the archive is saved and tick the files related files to be archived, then click on Save.

Configure the automatic archiving

Automatic archiving is activated by default; an archive is created every day.

In the application Server , click on the panel Safeguards and archives.

You can specify:

• the time for the archiving,
• the number of archives stocked: if you keep 15 archives, at the 16th archiving, the 1st archive will be deleted,
• the linked files to be archived,
• the folder where the archives are stored.

Open an archive

 Prerequisite  You must login as an administrator.

1. In the application Client , go to the menu File > List of safeguards and archives.
2. In the popup window, select an archive and click on the button Consult.
3. You can then choose:

• return to the activated base via the command File > Quit archive consultation;
• replace the activated base by the consulted archive via the command File > Activate the consulted archive. EDT proposes to rename the base (if you do not rename the base, it will overwrite the current base). All the users are disconnected, then automatically reconnected to this new base.

Directly replace the active base by an archive

 Prerequisite  You must login as an administrator.

1. In the application Client  (exclusively connected to an EDT Server), go to the menu File > List of safeguards and archives.
2. In the popup window, select an archive, right-click and choose Activate.
3. EDT proposes to rename the base (if you do not rename the base, it will overwrite the current base). All the users are disconnected, then automatically reconnected to this new base.